Requires appointing authorities to provide appointment and promotion letters, the official text

S T A T E   O F   N E W   Y O R K
 ________________________________________________________________________
 
                                   6624
 
                        2025-2026 Regular Sessions
 
                           I N  A S S E M B L Y
 
                               March 6, 2025
                                ___________
 
 Introduced  by  M.  of A. PHEFFER AMATO -- read once and referred to the
   Committee on Governmental Employees
 
 AN ACT to amend the civil service law, in relation to requiring appoint-
   ing authorities to provide appointment and promotion letters
 
   THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND  ASSEM-
 BLY, DO ENACT AS FOLLOWS:
 
   Section  1. Section 61 of the civil service law is amended by adding a
 new subdivision 4 to read as follows:
   4. APPOINTMENT AND PROMOTION LETTER. (A) AN APPOINTING  AUTHORITY  WHO
 EXTENDS  AN OFFER OF APPOINTMENT OR PROMOTION TO A POSITION IN THE CLAS-
 SIFIED SERVICE TO ANY PERSON SHALL PROVIDE SUCH PERSON WITH AN  APPOINT-
 MENT  LETTER WITHIN FOURTEEN DAYS OF THE EFFECTIVE DATE OF SUCH APPOINT-
 MENT. SUCH APPOINTMENT LETTER SHALL INCLUDE:
   (I) THE APPOINTMENT TYPE  BEING  OFFERED,  WHETHER  PERMANENT,  PROVI-
 SIONAL,  TEMPORARY,  TEMPORARY PENDING COMMISSION APPROVAL, OR ANY OTHER
 APPOINTMENT TYPE AUTHORIZED BY LAW, RULE, OR REGULATION;
   (II) THE POSITION TYPE AND, IF THE POSITION IS NOT A  PERMANENT  POSI-
 TION,  THE EXPECTED DURATION OF THE APPOINTMENT, AND, IF THE POSITION IS
 NOT A FULL-TIME POSITION, THE EXPECTED PERCENTAGE OF TIME  AT  WORK  PER
 WEEK;
   (III) THE JURISDICTIONAL CLASS OF THE POSITION;
   (IV)  IF A PROBATIONARY PERIOD IS REQUIRED UPON APPOINTMENT, THE MINI-
 MUM AND MAXIMUM DURATION OF SUCH PERIOD  AND  INFORMATION  REGARDING  AN
 APPOINTEE'S  TENURE  RIGHTS, IF ANY, UPON COMPLETION OF THE PROBATIONARY
 PERIOD;
   (V) THE STARTING SALARY OR WAGES  THAT  THE  PERSON  WOULD  EARN  UPON
 APPOINTMENT, PROVIDED THAT SUCH SALARY OR WAGES SHALL BE SPECIFIC TO THE
 INDIVIDUAL  BEING  OFFERED APPOINTMENT, AND THE FULL SALARY RANGE OF THE
 TITLE;
   (VI) IF THE INDIVIDUAL TO WHOM APPOINTMENT IS OFFERED HAS PRIOR GRADED
 SERVICE AT A HIGHER SALARY GRADE THAN THE POSITION TO WHICH AN OFFER  OF
 
  EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                       [ ] is old law to be omitted.
                                                            LBD10330-01-5
 A. 6624                             2
 
 APPOINTMENT HAS BEEN MADE, AN EXPLANATION OF HOW SUCH INDIVIDUAL'S SALA-
 RY SHALL BE REDUCED UPON APPOINTMENT, IF ANY;
   (VII)  THE BARGAINING UNIT REPRESENTING THE TITLE TO WHICH SUCH PERSON
 IS BEING APPOINTED  AND,  IF  APPLICABLE,  THE  CONTACT  INFORMATION  OR
 WEBSITE OF THE EMPLOYEE ORGANIZATION THAT REPRESENTS THE BARGAINING UNIT
 OF SUCH POSITION PURSUANT TO ARTICLE FOURTEEN OF THIS CHAPTER;
   (VIII) IF THE OFFER OF APPOINTMENT IS TO A TRAINEE TITLE:
   (1) THE LENGTH OF THE TRAINEESHIP;
   (2)  THE TITLE AND SALARY GRADE OF THE PERFORMANCE LEVEL TO WHICH SUCH
 TRAINEESHIP ADVANCES;
   (3) ALL REQUIREMENTS THAT A TRAINEE MUST MEET TO BE ADVANCED;
   (4) THE SCHEDULE OF PERFORMANCE REVIEWS FOR SUCH TRAINEESHIP; AND
   (5) INFORMATION REGARDING PERFORMANCE ADVANCES  DURING  SUCH  TRAINEE-
 SHIP;
   (IX)  IF  THE  PERSON  OFFERED  APPOINTMENT  WOULD HAVE A HOLD ITEM ON
 ANOTHER POSITION FROM WHICH THEY WERE PLACED ON LEAVE  AT  THE  TIME  OF
 APPOINTMENT,  INFORMATION  REGARDING  THE  DATE AT WHICH SUCH HOLD WOULD
 EXPIRE AND CIRCUMSTANCES UNDER WHICH THE APPOINTEE WOULD BE ELIGIBLE  TO
 RETURN TO THE HOLD; AND
   (X)  INFORMATION  REGARDING  EMPLOYEE BENEFITS AND LINKS TO APPLICABLE
 WEBSITES, INCLUDING, BUT NOT LIMITED TO:
   (1)  HEALTH  INSURANCE,  DENTAL  AND  OTHER  HEALTH  RELATED  BENEFITS
 PROVIDED BY THE EMPLOYER;
   (2) RETIREMENT SYSTEM MEMBERSHIP AND BENEFITS;
   (3) THE NEW YORK STATE DEFERRED COMPENSATION PLAN; AND
   (4)  ANY  OTHER  INFORMATION REQUIRED BY LAW, RULE, OR REGULATION, AND
 ANY INFORMATION  THAT  THE  APPOINTING  AUTHORITY  DEEMS  REASONABLE  TO
 INCLUDE.
   (B)  IF  AN  APPOINTEE WHO RECEIVES AN APPOINTMENT OR PROMOTION LETTER
 BELIEVES ANY OF THE INFORMATION CONTAINED THEREIN TO BE INCORRECT,  SUCH
 APPOINTEE  SHALL BE PERMITTED TO NOTIFY THE APPOINTING AUTHORITY OF SUCH
 ERROR AND, UPON NOTIFICATION, THE APPOINTING AUTHORITY SHALL REVIEW  THE
 CONCERN  TO DETERMINE IF ANY INFORMATION CONTAINED THEREIN IS INCORRECT.
 IF ANY INFORMATION CONTAINED THEREIN IS DEEMED BY THE APPOINTING AUTHOR-
 ITY TO BE INCORRECT, THE APPOINTING AUTHORITY SHALL REISSUE THE APPOINT-
 MENT OR PROMOTION LETTER TO THE  APPOINTEE  CONTAINING  ANY  CORRECTIONS
 NECESSARY  TO  ENSURE  THAT ALL INFORMATION CONTAINED THEREIN IS CORRECT
 WITHIN SIXTY DAYS OF NOTIFICATION BY THE APPOINTEE.  IF  THE  APPOINTING
 AUTHORITY  FINDS  NO  ERRORS IN THE APPOINTMENT OR PROMOTION LETTER, THE
 APPOINTING AUTHORITY SHALL INFORM THE APPOINTEE THAT THE INFORMATION  IS
 CORRECT.
   §  2.  This  act shall take effect on the ninetieth day after it shall
 have become a law.